How should a boat be signed out if the ALMIS system is down?

When the ALMIS (Asset and Logistics Management Information System) is down, the preferred method for signing out a boat is through the use of paper backup forms. This approach is established to ensure continuity of operations and maintain an accurate record of boat utilization despite any technological disruptions.

Paper backup forms are designed to capture all necessary information that would typically be recorded in the ALMIS system, such as the boat's identification, the date and time of the sign-out, the personnel involved, and any pertinent notes about the mission or status of the vessel. This ensures that once the system is back online, the records can be easily entered into ALMIS without loss of information.

Using electronic forms or online requests would be ineffective in this scenario because both options rely on a functional system or internet connectivity, which is unavailable when the ALMIS is down. Verbal communication also does not provide a reliable, permanent record, which is critical for operational accountability and safety. By adhering to the protocol of using paper backup forms, the organization maintains proper documentation, minimizes confusion, and ensures compliance with regulatory requirements during system outages.